• Privacy Policy

    Last updated: July 26, 2026

    Hailfellow respects your privacy and aims to collect only the personal information reasonably needed to operate this website, respond to messages, and send communications you have chosen to receive.

    This Privacy Policy explains what information may be collected through hailfellow.ca, why it is collected, how it may be used, and the choices available to you.

    1. Who Is Responsible for Your Information

    Hailfellow is operated by Matthew Walsh in Ontario, Canada.

    Matthew Walsh is responsible for the personal information collected and managed through this website.

    Questions, access requests, corrections, or privacy concerns can be submitted through the Contact page or sent to:

    Matt@hailfellow.ca

    2. Information You Choose to Provide

    Hailfellow may collect information that you voluntarily provide when you:

    • subscribe to a newsletter;

    • submit a contact form;

    • reply to an email;

    • request permission to use content;

    • or send a story, photograph, question, or other material.

    Depending on what you submit, this information may include:

    • your name;

    • email address;

    • the contents of your message;

    • newsletter preferences;

    • and any other information you choose to provide.

    Please do not submit personal information that is unnecessary for the purpose of your message.

    3. Information Collected When You Visit

    This website is hosted by Squarespace.

    When you visit the website, Squarespace and connected website services may automatically receive information such as:

    • your IP address;

    • browser, network, and device information;

    • pages viewed;

    • the page or website that referred you here;

    • clicks, searches, and navigation activity;

    • and the date and time of your visit.

    This information is used to deliver and secure the website, understand general site activity, identify technical problems, and improve the visitor experience.

    4. How Information Is Used

    Personal information collected through Hailfellow may be used to:

    • operate, maintain, and secure the website;

    • respond to questions and messages;

    • administer newsletter subscriptions;

    • send communications you have requested;

    • understand general website traffic and readership;

    • prevent misuse, fraud, or technical problems;

    • maintain appropriate business and consent records;

    • and comply with applicable legal obligations.

    Information will not be used for a substantially different purpose without consent, unless permitted or required by law.

    5. Newsletter and Email Communications

    When you subscribe, your name and email address may be used to send occasional writing, website updates, or related communications from Hailfellow.

    Subscription must be voluntary. Signing up for the newsletter does not automatically enrol you in unrelated mailing lists.

    Each promotional or commercial email will provide a way to unsubscribe. You may withdraw your consent at any time by using the unsubscribe link or contacting Hailfellow directly.

    Unsubscribing will stop future newsletter messages, although limited records may be retained where reasonably necessary to document your request and ensure that you are not added again without consent.

    Hailfellow does not sell or rent its subscriber list.

    6. Cookies and Analytics

    This website uses cookies and similar technologies.

    Necessary cookies may be used to:

    • securely deliver the website;

    • protect forms and website functionality;

    • remember essential settings;

    • and prevent misuse.

    Analytics or performance cookies may be used to understand how visitors find and use the website. Depending on the website’s cookie settings and your location, non-essential cookies may be restricted until you make a choice through the cookie banner.

    You can manage cookies through the website’s cookie controls, where available, or through your browser settings. Disabling certain cookies may affect how some parts of the website function.

    7. Service Providers

    Hailfellow relies on selected service providers to operate the website and communicate with readers.

    These may include:

    • Squarespace for website hosting, forms, and site analytics;

    • an email or newsletter service provider;

    • email hosting services;

    • and technical, security, or administrative providers where reasonably necessary.

    These providers may process information only as required to deliver their services or as otherwise described in their own privacy policies.

    Personal information may be processed or stored outside Ontario or Canada. When information is handled in another jurisdiction, it may be subject to the laws and lawful-access requirements of that jurisdiction.

    8. When Information May Be Shared

    Personal information may be shared:

    • with service providers assisting with website or newsletter operations;

    • when you have given permission;

    • when required by law, court order, or lawful government request;

    • when reasonably necessary to protect the website, its visitors, or another person;

    • or in connection with a legitimate reorganization or transfer of the website, subject to appropriate privacy protections.

    Hailfellow does not sell personal information.

    9. Retention

    Personal information is retained only for as long as reasonably necessary for the purpose for which it was collected, including responding to correspondence, maintaining subscription records, meeting legal obligations, and resolving disputes.

    Information that is no longer reasonably required will be deleted, anonymized, or securely disposed of, subject to legal and technical limitations.

    10. Safeguards

    Reasonable administrative and technical measures are used to protect personal information against loss, misuse, unauthorized access, disclosure, alteration, or destruction.

    These measures may include:

    • password-protected accounts;

    • limited access to stored information;

    • reputable website and email providers;

    • security updates;

    • and multi-factor authentication where available.

    No internet transmission or storage system can be guaranteed to be completely secure. You should avoid sending highly sensitive information through ordinary website forms or email.

    11. Access, Correction, and Withdrawal of Consent

    You may ask to:

    • learn whether Hailfellow holds personal information about you;

    • access that information;

    • correct inaccurate or incomplete information;

    • withdraw consent to an optional use;

    • or request deletion where continued retention is not reasonably required.

    Requests can be made through the Contact page or the privacy email listed above.

    Hailfellow may need to verify your identity before providing access or making a requested change. Some information may need to be retained where required by law or reasonably necessary for security, recordkeeping, or the establishment or defence of legal claims.

    12. Photographs and Personal Stories

    Photographs, stories, testimonials, or observations identifying another person will not knowingly be published solely because they were sent privately.

    Where appropriate, Hailfellow will seek permission before publishing identifiable personal material, particularly photographs or stories involving students, visitors, or members of the public.

    Permission may be withdrawn for future use, subject to material that has already been lawfully printed, distributed, or incorporated into an existing publication.

    13. External Websites

    This website may contain links to websites operated by other people or organizations.

    Hailfellow does not control the privacy practices of external websites. You should review their policies before providing personal information to them.

    14. Children’s Privacy

    This website is intended for a general audience and is not designed to collect personal information from children.

    If you believe a child has submitted personal information through the website without appropriate permission, please contact Hailfellow so the information can be reviewed and, where appropriate, deleted.

    15. Changes to This Policy

    This Privacy Policy may be updated as the website, service providers, or legal requirements change.

    The current version will be posted on this page with the date of the latest revision. Material changes may also be communicated through the website or newsletter where appropriate.

    16. Questions or Concerns

    Questions, requests, or concerns about privacy can be directed to Matthew Walsh through the Contact page or:

    matt@hailfellow.ca

    Hailfellow will make a reasonable effort to review and respond to privacy concerns.